ANGALIA NAFASI MPYA YA KAZI KUTOKA EAC

PROCUREMENT OFFICER(READVERTISEMENT)

1. BACKGROUND INFORMATION

The EAC Financial Sector Development and Regionalization Project I (EAC - FSDRP I),

which is funded by a $ 16 million IDA grant, became effective in June 2011. The

project aims to support the development of the East African financial sector, through

the establishment of a single market in financial services. Creation of a single financial

services market, will also contribute to realization of the Common Market Protocol, by

facilitating the attainment of the four freedoms i.e. movement of goods, labour,

services and capital.

Under FSDRP I, the Project Administration Team (PAT) has begun work to establish

foundations for EAC financial sector regionalization through; establishing core capacity

at the institutional level to support the EAC financial sector integration process;

producing EAC model directives for financial sector laws and regulations; and achieving

early wins in regional integration of market infrastructure.

The FSDRP I is structured into six components. The components are: (i) financial

inclusion and strengthening market participants (ii) harmonization of financial laws and

regulations against common standards; (iii) mutual recognition of supervisors;

(iv)integration of financial market infrastructures; (v) development of a regional bond

market; and (vi) capacity building.

2. MAIN PURPOSE OF THE ASSIGNMENT

The main objective of the assignment is to develop and implement a cost effective

procurement management system including procurement plans in accordance with the

EAC Secretariat and World Bank Procurement Guidelines. The Procurement Officer will

report to the Procurement Specialist.

3. DUTIES AND RESPONSIBILITIES

The key responsibilities of the Procurement Officer will include:

a) Preparing Special Procurement Notices (SPNs) and getting them published in UN

Development Business and local and international newspapers, in accordance with the

World Bank Procurement/ Consultancy Guidelines;

b) Preparing and updating of annual procurement plan and submitting to the EAC

Secretariat and the World Bank for approval;

c) Participating in the procurement meetings to ensure compliance with EAC Secretariat

procurement guidelines;

d) Preparing bidding documents in accordance with the standards and procedures, and

obtaining no-objections from the World Bank;

e) Preparing and finalizing Request for Proposals packages;

f) Drafting contracts for procurement of consultancy services, goods and trainings under

the project in accordance with the World Bank guidelines;

g) Preparing monthly procurement status reports in collaboration with the Procurement

Specialist;

h) Filling and keeping records of all documents for procurement audit and World Bank postreviews;

i) Ensuring implementation and compliance with the provisions of the legal agreements

between the EAC Secretariat and the World Bank with the Project Operation Manual;

j) Conduct all procurements in accordance with the Procurement Plan approved by the EAC

and the World Bank;

k) Prepare advertisements of bid opportunities, issuing bid documents to the bidders and

receiving bids;

l) Coordinate preparation of technical specifications, Terms of Reference, and relevant

inputs for bidding documents and request for proposals;

m) Compile, developing and maintaining information on material and service costs,

suppliers and products;

n) Maintain and ensure safe custody of procurement and disposal records.

o) Perform any other duties as may be assigned by the Procurement Specialist.

4. QUALIFICATIONSAND EXPERIENCE

a) Bachelor's Degree in business, economics, law, engineering, or other related field with

relevant training in procurement. Possession of a Master's Degree will be considered

as an added advantage"

b) Minimum of five (5) years experience in executing procurement of goods and

consultancy services,

c) Good communications and team-working skills;

d) Minimum experience of two (2) years in carrying out procurements under World Bank

funded projects;

e) Excellent computer skills including Microsoft Office tools and data management;

f) And excellent knowledge of spoken and written English.

g) Experience on other donor funded projects e.g. Africa Development Bank, etc. shall be

considered as an added advantage.

5. TERMS AND CONDITIONS OF SERVICE

This is an EAC-FSDRP project position supported by Donor Funds, and is a nonestablished

position for which contract terms are limited to the period of the project,

and may be renewed subject to extension of the funding. The Procurement Officer will

be recruited by the EAC Secretariat for an initial period of twelve (12) months and the

contract may be renewed contingent upon project budgeting and a satisfactory

performance evaluation. Attractive consolidated remuneration packages for fixed

contract positions will be paid in accordance with the EAC-FSDRP budget.

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6. HOW TO APPLY

Suitably qualified candidates should submit their applications quoting the reference

number of the position applied for, by registered mail, courier service, e-mail (all soft

copies should be in MS Word) or dispatch together with Curriculum Vitae, copies of

both academic and professional certificates and testimonials, names and addresses of

three referees, and day time telephone/cell phone contact details to:

The Secretary General

East African Community

Arusha International Conference Centre

New Headquarters Building

P.O. Box 1096

Arusha - Tanzania.

Fax No: 007 27 2502455/2504481

E-mail: vacancies@eachq.org

TO BE RECEIVED NOT LATER THAN MARCH 7TH, 2014 AT 17:00 ARUSHA TIME

NOTE FOR CANDIDATES WHO HAD ALREADY SUBMITTED THEIR APPLICATIONS:

This is a re-advertisement. Interested candidates who have already submitted their

applications are required to resubmit new applications before the submission deadline.