ANGALIA NAFASI ZA KAZI KUTOKA CHUO CHA UHASIBU ARUSHA

 

Institute of Accountancy Arusha 

P.O. Box 2798, Njiro Hill, Arusha, Tanzania 

Telephone: 255 27 254 9605 / 254 9606 / 250 1416 / 250 6096 Fax: 255 027 254 9421 

Telex: 50009 IAA TZ: Email: iaa@iaa.ac.tz Website: www.iaa.ac.tz 

VACANCY ADVERTISEMENT 

Introduction 

The Institute of Accountancy Arusha is a parastatal academic institution offering 

undergraduate and postgraduate training courses. It is established by the Institute of 

Accountancy Act No.1 of 1990 and is located at Njiro Hill, seven kilometers Southern-East of 

Arusha City. The Institute wishes to recruit a number of suitable, motivated, potential and 

capable human resources from the market on three year contract. 

Vision Statement 

To become an exemplary centre of excellence in modern business management training, 

research and consultancy services. 

Mission Statement 

To provide high quality, competence-based training and offer research and consultancy 

services through applied technology. 

Title of position: 

No.01 

SENIOR HUMAN RESOURCES AND ADMINISTRATIVE 

OFFICER II – 2 Posts Main Campus Arusha 

Scope of the 

position and its 

expected 

outputs: 

Holder of this position is responsible for all assigned duties in the 

general and specific implementation of the Institute’s Human 

resources and administrative policies. The outputs in this position are 

expected in the quality, efficient and effective execution of day to day 

human resources and administrative matters with big and value 

adding results with integrity and honesty. 

Position 

relationships: 

 Reports to Manager – Human Resources and Administration; 

 Supervises – Drivers, Office Attendants, Records Management 

Assistants and Security Guards. 

Key duties and 

responsibilities: 

 To administer recruitment and placement; 

 To participate in reviewing and providing advice on 

interpretation and application of policies, regulations and 

rules; 

 To collect, analyse, update and maintain human resource 

records and statistics; 

 To monitor implementation of security and cleanliness 

activities; 

 To participate in human resources planning; 

 To coordinate identified staff training needs; 

 To implement strategies for maintaining harmonious working 

environment; 

 To handle issues related to pension and terminal benefits; 

 To coordinate staff performance appraisal process;  To advise and counsel staff in respect to rights, 

responsibilities, career development, code of conduct and 

entitlements; 

 To prepare human resources planning and training 

programmes. 

Person 

specification: 

The holder of this position must have the following: 

Holder of a Masters Degree in Public/Business Administration, Human 

Resources, Management or Education from a recognized 

University/Institution with nine years working experience in teaching, 

students’ administration or working in a similar area of specialization, 

five of which must be in a senior managerial position. Must have 

maximum 40 years of age 

Title of position: 

No.02 

SENIOR PROCUREMENT AND LOGISTICS OFFICER II – 1 Post 

Main Campus Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the area 

of specialization. The outputs in this position are expected in the 

quality, efficient and effective service delivery in procurement and 

logistics management as per IAA policies and the Public Procurement 

Act, 2004 and its regulations with big and value adding results with 

integrity and honesty. 

Position 

relationships: 

 Reports to the Head of Procurement Management Unit 

 NIL 

Key duties and 

responsibilities: 

 To maintain details of warehouse records and equipment; 

 To prepare and recommend future requirements for storage, 

equipment, buildings, yard and layout; 

 To maintain appropriate stores records of purchases and 

issues; 

 To assist in preparation of annual general procurement plans 

for the Institute; 

 To prepare purchase requisitions/orders upon approval by 

superior; 

 To receive and issue vouchers, delivery notes and invoices. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelor and Master degrees or equivalent in Procurement 

and Logistics Management and CSP or its equivalent from a 

recognized University/Institution with five (5) years working 

experience in related field. Must have a maximum age of 40 years. 

 Title of position: 

No.03 

SENIOR PUBLIC RELATIONS OFFICER II – 1 Post Main Campus 

Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the 

public relations area of specialization. The outputs in this position are 

expected in the quality, efficient and effective marketing and 

publicising the Institute as per IAA strategies, policies and 

administrative directives with big and value adding results with 

integrity and honesty. 

Position 

relationships: 

 Reports to the Rector 

 NIL 

Key duties and 

responsibilities: 

 To collect and compiles data for the Institute’s speeches; 

 To prepare scripts for the Institute’s advertisements; 

 To examine the correctness of issues to be advertised and 

ensure effective coverage; 

 To receive visitors and Board members and arrange for their 

reservations; 

 To organize official functions and tours for the Institute’s 

visitors; 

 To coordinate the Institute’s graduation ceremonies and other 

major events; 

 To participate in planning, development and implementation 

of Public Relations (PR) strategies of the Institute; 

 To prepare and supervise the production of the Institute 

Prospectus, publicity brochures, handouts, direct mail leaflets, 

promotional videos, photographs, films and multimedia 

programmes; 

 To recommend events including press conferences, 

exhibitions, open days and press tours to foster community 

relations. 

Person 

specification: 

The holder of this position must have the following: 

Holder of bachelors and Masters degrees in Journalism, Business 

Administration, Marketing, Mass communication, Public Relations or 

its equivalent from a recognized University/Institution with five years 

working experience in related field. Must have a maximum age of 40 

years. 

Title of position: 

No.04 

SENIOR INTERNAL AUDITOR II – 1 Post Main campus Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in ensuring 

good governance and adherence to policies and laws in the general 

and specific execution of the Institute’s functions with big and value 

adding results with integrity and honesty. 

Position 

relationships: 

 Reports to the Internal Audit Manager 

 NIL Key duties and 

responsibilities: 

 To ascertain the extent of compliance with the prescribed 

plans, policies, procedures and regulations; 

 To check and audit the accuracy of office accounts; 

 To prepare annual work plans; 

 To ensure that audit reports are prepared timely and follow 

up implementation thereof; 

 To follow up and advise on External Auditor’s audit queries; 

 To participate in regular checks and investigations for internal 

control purposes; 

 To follow up implementation of recommendation forwarded 

and accepted by management; 

 To carry out detailed checks on stock position in store; 

 To verify salary deduction, and statutory payments to 

relevant authorities. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelor Degree or equivalent in Accounting/Finance or 

Commerce from recognised University / Institution with CPA (T), 

ACCA or equivalent professional qualifications with five years of 

working experience in a related field. Must have a maximum age of 40 

years. 

Title of position: 

No.05 

SENIOR ACCOUNTANT II – 2 Posts Main Campus Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the 

accounting area of specialization. The outputs in this position are 

expected in the quality, efficient and effective execution in accounting 

pursuant to IAA Financial Regulations and accounting manual with big 

and value adding results with integrity and honesty. 

Position 

relationships: 

 Reports to the Planning and Finance Manager 

 Assistant Accountants, Accounts Assistants 

Key duties and 

responsibilities: 

 To prepare draft final accounts and submit the same to the 

supervisor; 

 To carry out accounting functions in accordance with financial 

regulations; 

 To control capital and recurrent expenditure; 

 To post subsidiary registers for debtors, creditors and fixed 

assets; 

 To prepare bank and final accounts reconciliation. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelors Degree or its equivalent in Accounting with either 

a full professional accountancy qualification CPA (T) or its equivalent 

from a recognized University/Institution with five years experience in 

a similar position. Must have a maximum age of 40 years. 

 Title of position: 

No.06 

ESTATES OFFICER I – 1 Post Main Campus Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the 

Estates Management area of specialization. The outputs in this 

position are expected in the quality, efficient and effective execution 

of IAA Estates Management duties with big and value adding results 

with integrity and honesty. 

Position 

relationships: 

 Reports to the Manager – Human Resources and 

Administration 

 Supervises: Technicians, Artisans and Attendants 

Key duties and 

responsibilities: 

 To participate in drawing up short and long term programs for 

the general improvement of landscaping of the Institute’s 

compounds; 

 To deal with conditioning, maintaining, and upgrading the 

surroundings of the Institute’s buildings; 

 To assist in the planning of Estate activities and services; 

 To participate in making feasibility studies and evaluate the 

viability of proposed projects in estates management; 

 To receive routine user inquiries or requests for maintenance 

services; 

 To investigate and respond to staff and students complaints 

and requests; 

 To assist in the investigation of claims made against the 

Institute pertaining to estate operations. 

Person 

specification: 

The holder of this position must have the following: 

Holder of bachelor degree in architecture, building economics, land 

management and valuation, civil, electrical or environmental 

engineering from a recognized university/institution or equivalent 

qualifications with three years of work experience in related field. 

Must have three (3) years working experience in related field. Must 

have a maximum age of 40 years. 

Title of position: 

No.07 

LEGAL OFFICER I – 1 Post Main Campus Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the legal 

area of specialization. The outputs in this position are expected in the 

quality, efficient and effective service delivery of legal services to IAA 

as per the laws of the land with big and value adding results with 

integrity and honesty. 

Position 

relationships: 

 Reports to the Rector 

 NIL 

Key duties and 

responsibilities: 

 To assist in pursuing insurance covers for employees, 

equipment and premises is current; 

 To compile evidences relevant for court cases involving the 

Institute; 

 To assist in dealing with legal routine correspondences addressed to the Institute; 

 To assist in administering compliance to the terms of 

agreements and contracts; 

 To compile a list of amended legislations, regulations and 

rules; 

 To maintain an updated database of court decisions; 

 To assist in drafting legal documents for Institute. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Degree in Law (LLB) from any recognized 

University/Institution who has passed a recognized practical legal 

training at the school of law or any internship program recognized by 

the Attorney General with three years of working experience in related 

field. Must have a maximum age of 40 years. 

Title of position: 

No.08 

ACADEMIC ADMINISTRATIVE OFFICER II – 1 Post Main Campus 

Arusha 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the 

academic administration area of specialization. The outputs in this 

position are expected in the quality, efficient and effective academic 

administration service delivery as per IAA policies with big and value 

adding results with integrity and honesty. 

Position 

relationships: 

 Reports to the Registrar 

 NIL 

Key duties and 

responsibilities: 

 To assist in preparing adverts and processing students’ 

admissions; 

 To process the supply of examination stationery; 

 To assist in the preparation of examination time table and 

allocation of rooms; 

 To assist in preparing examination invigilation plan. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelors Degree in Public Administration, Education, 

Business Administration, Information Technology or its equivalent 

from a recognized University/Institution. Must have a maximum age 

of 40 years. 

Title of position: 

No.09 

PROCUREMENT AND LOGISTICS OFFICER II – 1 Post Dar 

Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the area 

of specialization. The outputs in this position are expected in the 

quality, efficient and effective service delivery in procurement and 

logistics management as per IAA policies and the Public Procurement 

Act, 2004 and its regulations with big and value adding results with 

integrity and honesty. 

 Position 

relationships: 

 Reports to the Head of Procurement Management Unit 

 NIL 

Key duties and 

responsibilities: 

 To maintain details of warehouse records and equipment; 

 To prepare and recommend future requirements for storage, 

equipment, buildings, yard and layout; 

 To maintain appropriate stores records of purchases and 

issues; 

 To assist in preparation of annual general procurement plans 

for the Institute; 

 To prepare purchase requisitions/orders upon approval by 

superior; 

 To receive and issue vouchers, delivery notes and invoices. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelor or equivalent in Procurement and Logistics 

Management and CSP or equivalent qualification from a recognized 

University/Institution with three (3) years working experience in 

related field. Must have a maximum age of 40 years. 

Title of position: 

No.010 

ASSISTANT SYSTEMS ANALYST / SYSTEMS 

ADMINISTRATORS – 3 Main Campus Arusha, 2 Dar es Salaam 

Campus and 1 Babati Campus 

Scope of the 

position and its 

expected outputs: 

Holder of this position is responsible for all assigned duties in the ICT 

areas of specialization. The outputs in this position are expected in 

the quality, efficient and effective delivery of service pertinent to IAA 

ICT Policy with big and value adding results with integrity and 

honesty. 

Position 

relationships: 

 Reports to the ICT Manager; 

 Supervises – ICT Technicians 

Key duties and 

responsibilities: 

Assistant Systems Analysts 

 Install, configure and manage all network and server equipment 

(excluding cabling systems). 

 Ensure security of IAA data and information as retained in IAA 

computers. 

 Provide reliable email services to staff and students. 

 Ensure that suitable backup and redundant systems are 

implemented and routinely tested. 

 Ensure the network and server systems and procedures meet 

the IT Services base service levels and any negotiated service 

levels. 

 Provide front line network troubleshooting and network 

diagnostics. 

 Oversee and perform, where necessary, all server room and wiring closet equipment procurement, installation, configuration 

and testing. 

 Ensure server and network performance are adequate for IAA 

users. 

 Responsible for server side student and staff resources – 

logons, scripting, security, disk space allocation, printing and 

email. 

 Maintain systems documentation for all servers, network 

devices and server software. 

 Coordinate hardware and software licensing, warranty and 

vendor service agreements. 

Systems Administrators 

 Implement software patches and updates. 

 To develop and/or customize software to meet specific 

requirements of the Institute; 

 To support repair and maintenance of all IAA computer 

hardware; 

 To assist in the upkeep of network infrastructure; 

 To maintain documentation of all network cabling systems; 

 To provide front line network support, troubleshooting and 

network diagnosis; 

 To support installation, configuration and management of all 

network equipment; 

 To provide support for staff and computer lab software 

installations. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Bachelor Degree in Computer Science, Information 

Technology, Electronics or equivalent qualification from a recognized 

University/Institution and must have a maximum age of 40 years. 

Title of position: 

No.011 

SENIOR COMPUTER TECHNICIAN II – 1 Post Main Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned in the ICT micro 

duties as area of specialization. The outputs in this position are 

expected in the quality, efficient and effective delivery of ICT user 

support services with big and value adding results with integrity and 

honesty. 

Position 

relationships: 

 Reports to the Manager - ICT 

 Supervises: NIL 

 Key duties and 

responsibilities: 

 To create, maintain and update an automated inventory of 

IAA ICT equipment; 

 To carry out repair and maintain IAA ICT hardware; 

 To design and install network cabling systems according to 

international structured cabling standards; 

 To maintain documentation of all network cabling systems; 

 To implement procedures and systems to establish weekly 

status of critical ICT resources 

Person 

specification: 

The holder of this position must have the following: 

Holder of secondary education academic certificate and a Diploma in 

Computer Science, Information Technology, Electronics or its 

equivalent and has five years experience in related field. Must have a 

maximum age of 40 years. 

Title of position: 

No.012 

ELECTRICAL TECHNICIAN II – 1 Post Main Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned in the electrical 

area of specialization. The outputs in this position are expected in the 

quality, efficient and effective delivery of electrical services with big 

and value adding results with integrity and honesty. 

Position 

relationships: 

 Reports to the Human Resources and Administrative Officer 

 Supervises: Electrical Artisans 

Key duties and 

responsibilities: 

 To carry out independently, specified routine technical tasks 

which require electrical knowledge and skills; 

 To implement specified electrical network maintenance plans 

for the estate; 

 To maintain, overhaul, and install electrical equipment; 

 To assist in planning and supervision of electrical routine 

works; 

 To participate in preparing electrical work plan; 

 To participate in determining electrical work requirements; 

 To prepare periodic unit performance reports. 

Person 

specification: 

The holder of this position must have the following: 

Holder of secondary education academic certificate and a diploma or 

its equivalent in electrical engineering from a recognized 

University/Institution with seven years of working experience in 

related field. Must have a maximum age of 40 years. 

Title of position: 

No.013 

SENIOR LIBRARY ASSISTANT II – 3 Posts Main Campus Arusha, 

2 Dar es Salaam Campus, 1 Babati Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned duties in the 

Library services as area of specialization. The outputs in this position 

are expected in the quality, efficient and effective delivery of library 

services with big and value adding results with integrity and honesty. 

 Position 

relationships: 

 Reports to the Manager – Library Services 

 Supervises: NIL 

Key duties and 

responsibilities: 

 To lend out and receive books and other reading materials; 

 To supervise reading room, reference collection and journals; 

 To shelve reading materials; 

 To maintain public and staff catalogues; 

 To maintain records of library materials loaned to users. 

Person 

specification: 

The holder of this position must have the following: 

Holder of Secondary Education Certificate with Diploma in Library 

Services or its equivalent with at least two years of working 

experience in related field. Must have a maximum age of 40 years. 

Title of position: 

No.014 

OFFICE MANAGEMENT SECRETARY II – 3 Post Main Campus 

Arusha, 1 Dar es Salaam Campus, 1 Babati Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned secretarial duties 

as area of specialization. The outputs in this position are expected in 

the quality, efficient and effective delivery of secretarial and 

administrative services with big and value adding results with integrity 

and honesty. 

Position 

relationships: 

 Reports to the nominated supervisor 

 Supervises: NIL 

Key duties and 

responsibilities: 

 To type and deal with all forms of correspondences, 

memoranda, minutes and reports; 

 To organize and maintain diary of appointments; 

 To take care of working facilities and equipment; 

 To receive, screen and direct telephone calls and relay 

messages; 

 To welcome and attend visitors; 

 To arrange for meetings and taking minutes; 

 To produce official documents when required; 

 To organize and store official documents; 

 To arrange travel and accommodation 

Person 

specification: 

The holder of this position must have the following: 

Holder of secondary education academic certificate and a Diploma in 

secretarial management services with pass of 120 w.p.m. shorthand 

either in Kiswahili or English. Certificate in computer applications e.g. 

MS-Windows, MS-Office, internet, and e-mail and must have five 

years working experience in similar position with clean working 

record. Must have a maximum age of 40 years. 

Title of position: 

No.015 

SENIOR RECORDS MANAGEMENT ASSISTANT II – 1 Post Main 

Campus 

Scope of the 

position and its 

expected outputs: 

Holder of the position is responsible for all assigned records and 

archives management duties as area of specialization. The outputs in 

this position are expected in the quality, efficient and effective delivery of records and archives management services with big and 

value adding results with integrity and honesty. 

Position 

relationships: 

 Reports to the Human Resources and Administrative Officer 

 Supervises: NIL 

Key duties and 

responsibilities: 

 To classify and interpret records/documents for office use; 

 To manage and monitor file movement; 

 To monitor file Index and other facilities for ease retrieval of 

office documents; 

 To file and cross check correspondences; 

 To maintain a diary and records for files movements; 

 To dispatch correspondences; 

 To supervise sorting of in-coming and out-going 

correspondences; 

 To design and implement appropriate records management 

systems and procedures. 

Person 

specification: 

The holder of this position must have the following: 

Holder of secondary education academic certificate and a diploma in 

records management from Public Service College or any other 

recognized College/Institution with five years of working experience 

with a proven clean working record. Must have a maximum age of 40 

years. 

Remuneration: 

All the posts carry attractive packages commensurate to qualifications and respective merits 

pursuant to the Institute’s schemes of services, policies and related public service circulars. 

Application Modes: 

A hand-written application letter attached with an updated Curriculum Vitae showing current 

working position, address, at least two referees and day telephone contact numbers; copies 

of relevant certified academic qualifications and trade certificates and other relevant 

testimonials. Your application letter should reach to the undersigned 14 days from the first 

appearance of this advertisement. 

The Institute of Accountancy Arusha is an equal opportunity employer. Interested 

potential female candidates are highly encouraged to apply. Canvassing will lead 

to disqualification from consideration into further processing steps. 

All applications should be directed to: 

Rector 

Institute of Accountancy Arusha 

P.O. Box 2798 

ARUSHA.